Thank you for applying to Mountain Trip to provide you with mountain guiding services. The process of registering for a position on an expedition requires that you submit registration information and sign this document, consisting of:
To secure a position on one of our teams, you must read all of this document, provide the necessary information, and return it to us with a deposit for the expedition. A copy of this document is available on our website. Please feel free to contact us with any questions about the registration process.
General Agreement Concerning Services to be Provided And Responsibilities of Team Members
You are registering for an expedition with Mountain Trip. This page is intended to help make sure you understand the services we are providing and the services you are responsible for.
Transportation is incidental
The main purpose of becoming a team member is to join us on an expedition in the mountains. As such any transportation we provide or that you may contract for on your own is incidental to the trip. We suggest that you make sure you have time built into your itinerary for delays.
Transportation to and from your destination
We will designate a specific Meeting Day for your expedition. Transportation to the meeting point on your Meeting Day is to be provided by you. You must arrive in time to be ready to participate in a team meeting at the appointed time on the Meeting Day for your expedition. Expedition climbing is very dynamic and we will provide you with a recommendation as to when you should book your flights to and from your destination. We suggest you book a ticket that allows you to change your flight with little effort or cost.
Lodging off the mountain
For some expeditions, Mountain Trip provides lodging before and/or after the mountain portion of the expedition. Any lodging provided will be clearly outlined in the expedition itinerary. Any additional lodging beyond what is included in the expedition itinerary is your responsibility.
Mountain Trip will provide the following services:
Responsibilities of Team Members
No Guaranteed Outcomes
While it is one of our goals to help every climber on every Mountain Trip expedition reach the summit, Mountain Trip cannot guarantee that you will reach the summit. Any number of factors, including weather, the conditions encountered on the route, your personal level of fitness or ability, the abilities of your team mate(s) or any number of other circumstances might result in you and/or your team turning around before reaching the summit. Failure to reach the summit for any reason, including, but not limited to weather, team dynamics, guide illness or injury, route conditions, avalanche hazard, rockfall hazard, etc, or due to your lack of fitness or preparation are not the responsibility of Mountain Trip and will not result in a refund or a rescheduling of your expedition.
Mountain Trip recognizes how difficult and disappointing it can be for climbers who must cancel expeditions which they have planned for a long time. Team members must also recognize that, due to the nature of planning expeditions and dealing with governmental permits and regulations, Mountain Trip also accrues significant expenses in the months prior to expedition departure dates. We must therefore adhere to a strict refund policy for all climbers. We strongly recommend trip cancellation and travel insurance for all expeditions. U.S. and Canadian residents should contact us for more information regarding travel insurance. Our refund and cancellation policy is outlined below; however, as noted, certain trips may require specific policies that supersede those listed below.
Denali & private Alaska trips requires a $2500 deposit ($1500 administration fee)
Mount Vinson requires a $7000 deposit ($1500 administration fee)
Carstensz requires an $8000 deposit ($1500 administration fee)
Aconcagua and Elbrus require a $1500 deposit ($750 administration fee)
Alaska Range courses require a $1500 deposit ($750 administration fee)
Himalayan Treks require a $1500 deposit ($750 administration fee)
Himalayan Expeditions including Mount Everest require a $15000 deposit ($2500 administration fee)
Carstensz Pyramid Expedition Additional Terms and Conditions
Any additional helicopter expenses due to “return to base” costs if a helicopter does not reach base camp due to weather conditions or other reasons will be the shared amongst each climber on the team.
We recommend that you have flexibility to accommodate delays due to weather or logistical problems of up to one week. We will not cancel the expedition due to delays of less than one week.
The information you provide to Mountain Trip in our registration paperwork is provided for three purposes:
I hereby forever waive, discharge and release any rights I have under the Health Insurance Portability and Accountability Act (HIPAA) for the information I have provided above as well as any information that I may provide to Mountain Trip, its guides, employees, contractors, or third parties. I understand that this is being done for my safety and well being as well as the fact that my medical information cannot be kept confidential on a mountainous rescue scenario. I promise not to sue Mountain Trip for any release of my medical information at any time to anybody.
In consideration of Mountain Trip International, LLC, their agents, owners, officers, volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred to as “MTI”), I hereby agree to release, indemnify, and discharge MTI, on behalf of myself, my spouse, my children, my parents, my heirs, assigns, personal representative and estate as follows:
1. I acknowledge that mountaineering, rock climbing, ice climbing, hiking, ski touring, and via ferrata activities entail known and unanticipated risks that could result in physical or emotional injury, paralysis, death, or damage to myself, to property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity.
The risks include, among other things: the hazards of walking on uneven terrain and slips and falls; rope burns; pinches, scrapes, twists and jolts that could result in scratches, bruises, sprains, lacerations, fractures, concussions, or even more severe life threatening hazards; being struck by rock fall, icefall or other objects dislodged or thrown from above; the use of climbing ropes and equipment; exposure to temperature and weather extremes which could cause hyperthermia (heat related illnesses), heat exhaustion, sunburn, dehydration; and exposure to potentially dangerous wild animals, insect bites, and hazardous plant life; the negligence of other participants or persons who may be present; the forces of nature, including lightning, weather changes and avalanche; the risks of falling off the rock, mountain or into a crevasse; the risk of altitude and cold including hypothermia, frostbite, acute mountain sickness, cerebral and pulmonary edema; travel in remote areas with poor or no access to emergency and/or medical services; consumption of food or drink; and improper lifting or carrying; my own physical condition, and the physical exertion associated with this activity.
Furthermore, MTI employees have difficult jobs to perform. They seek safety, but they are not infallible. They might be unaware of a participant’s fitness or abilities. They might misjudge the weather or other environmental conditions. They may give incomplete warnings or instructions, and the equipment being used might malfunction.
2. I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks.
3. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless MTI from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use of MTI’s equipment or facilities, including any such claims which allege negligent acts or omissions of MTI.
4. Should MTI or anyone acting on their behalf, be required to incur attorney’s fees and costs to enforce this agreement, I agree to indemnify and hold them harmless for all such fees and costs.
5. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I am willing to assume the risk of any medical or physical condition I may have.
6. In the event that I file a lawsuit against MTI, I agree to do so solely in the state of Colorado, and I further agree that the substantive law of Colorado shall apply in that action without regard to the conflict of law rules of that state. I agree that if any portion of this agreement is found to be void or unenforceable, the remaining document shall remain in full force and effect.
By signing this document, I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against MTI on the basis of any claim from which I have released them herein.
I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.